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What Happens at a Probate Court Hearing?

The death of a loved one is never easy, even if they have been sick for a long period. Probate court hearings occur for the judge to review key milestones in the probate process such as the election of an executor of the estate, a formal estate inventory, petitions and other key moments in the probate process. 

The days and months following the loss of a loved one can be challenging in many ways.

You are not only dealing with loss and grief, but most heirs also have to go through probate which can be a big unknown and a painstaking process.

Many questions come up.. for instance, you might ask the following questions..

  • Am I going to have to sell the home and personal items?
  • Is it my responsibility to appoint an executor of the estate of will the probate court do that for me?
We have helped over 1,500 heirs receive their inheritance money before final distribution of probate so we know a little bit about probate court;)

We’ll start by answering “what is probate court”. and then tell you what to expect from each court hearing as well as what you need to be prepared for.

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What Is Probate Court?

Probate Court is the process of dealing with debts and assets that happen when someone dies. These courts ensure all debts are paid, distributions are made to heirs or beneficiaries based on wills, and wishes carried out in a legal manner. To start probate proceedings an executor files paperwork at their county court where they live after death occurs so everything can be legally handled there from then on.

How Long Does Probate Court Take?

Probate court timelines are a hot topic. With the pandemic and probate courts going remote, many heirs are concerned about probate timelines. We did a statistical analysis in google and found that people have typed in “how long does probate court take?” over 650% more in 2020 and 2021 than they have in the previous 5 years, so it’s on everyones mind.

The Role of the Court in a Probate Hearing

The role of the probate court during the probate process is to ensure that the wishes of the decedent are met to the letter of the law. The court must make sure that the directives in the will are followed. If no will is present, the court will distribute the assets to heirs and beneficiaries according to Florida law.

The court will also issue rulings on any appeals made by heirs to the estate and creditors of the estate that claim their right to the assets. It is within the scope of duties for the executor of the will to deny a claim made by a creditor, but the probate court will then determine if there was a basis for the denial or if the creditor was correct in making the claim.

When a probate petition is filed with the county clerk requesting a probate hearing, the court will schedule a date and notify all participants in writing. Those who will be notified for probate proceedings include the following:

  • Letters of administration by the probate court judge
  • Election of an executor or personal representative
  • Heirs to the estate
  • Beneficiaries named in the will
  • Creditors of the estate

What questions are asked at a probate court hearing?

The judge might ask the following questions at a probate hearing:

  • Who are the beneficiaries of the estate?
  • At this time are you currently aware of the estate assets and approximate values?
  • Have the beneficiaries been served with the petition for probate administration or have they consented to probate administration?
  • Where does the petitioner live? Some judges will require the estate to get a probate bond if the petitioner does not live in the state in which the probate is taking place.
  • When did the decedent pass away?
  • Is there an ongoing business?
  • Is there a will?
The case manager will usually look at the petition and go through a checklist to see if the matters are in order prior to the probate hearing. The judge will usually be made aware that the estate meets the requirements to move forward before the hearing even takes place but they may ask further clarifying questions as stated above.
Probate Court Checklist
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How Long Does Probate Court last?

A probate court hearing is usually about 30 minutes long. The judge wants to hear the information and quickly move to the next step in the process to push the matter forward in a responsible fashion. Most of the information is collected ahead of time by the judge’s assistant or case manager. The entire probate process on the other hand can take anywhere from a few months to several years depending on the complexity of the estate and how quickly you can get in front of a judge. To hear more about probate timelines, read our related post about how long the probate process takes.

  • File petition for probate (usually within 3 months but can take up to several years in some circumstances)
  • The First Probate court hearing on the petition for probate (usually within 3 months)
  • Letters of administration from the judge preciding over the probate 
  • Issuance of Bond 
  • Inventory of estate assets including all real assets and real estate
  • The debts of the deceased are paid in full to every creditor
  • The assets of the deceased are distributed
  • The wishes of the deceased are carried out using the legal process

In order for probate to start, the personal representative or executor of the will must file a petition with the county office where the deceased lived.

Number Of Probate Court Hearings

Probate court generally has 2 to 3 different court hearings unless you go back to the judge and ask for an early distribution of your probate before final distribution. Here are the typical probate court proceedings and what to expect in them. However, some states like California can be different.

Initial Probate Court Hearing

The executor of the estate will be chosen at the initial probate court hearing in Florida. Even if they will list someone to fill this role, the court still has to review the selection and make the final approval. The court might want to know the relationship, if any, between the executor/personal representative and the deceased.

The executor will need to explain to the court why the will must go through the probate process. It could be because the estate is larger than most or because of the types of assets held by the estate.

There are situations where the court will need to appoint someone different as executor. This often happens when the person named as executor expresses their wish not to hold the position. Other times, this occurs when heirs of the estate contest the person who was named as the executor. The court will need to hear these complaints and appoint someone of their choosing to handle the duties of the executor.

Once an executor has been approved, the court will issue Letters Testamentary. These letters provide the executor with access to the estate and its assets. The letters also give the executor the proper power needed to act on the behalf of the estate. 

What Happens Next?

At the conclusion of the first probate hearing, and then distributed according to the will. The executor is responsible for finding all the assets of the estate, valuing them, paying all the creditors for the decedent’s debts, and paying taxes for the estate. In order to do this, the executor might have to liquidate some of the decedent’s assets.

The executor is also responsible for making notice to the estate’s creditors and heirs so the estate can pay debts from the remaining assets. This might include sending letters or publishing a notice about the estate in the local newspaper so that any unknown creditors have ample opportunity. This step is required as part of the court process and cannot be skipped. 

The Second Probate Hearing

After all of the required duties of the executor are complete, he or she will file a petition requesting a final distribution. The probate court must approve this petition during the second probate process hearing. This hearing usually occurs anywhere from 10 months to one year after the initial petition for probate was filed with the court. The timeframe will vary based on the complexity and size of the estate and if any issues arose during the initial court hearing.

The next step at the court hearing is for the judge to review everything the personal representative did in the months prior involving the estate to ensure that the executor performed their duties correctly. This includes reviewing how the assets were distributed and if all of the debts were paid using the decedent’s estate. If everything was done as instructed in the will, the judge signs the petition requesting final distribution at the second court hearing and the estate will be closed.

All outstanding bills of the estate must be paid before the judge can sign the petition for final distribution. Tax returns must also be filed and all known creditors need to be issued payment for debts. If just one of these items hasn’t been completed, the probate process cannot be finalized by the probate judge. Getting to this final step is the main goal of the second probate court hearing.

Probate Court Statistics

We conduced a google search statistical analysis and found there was a 650% increase in 2021 for the term "how long does probate court take?"

Frequently Asked Questions

The court might require you to post a bond, which would protect the estate from losses that you might cause it to incur. The bond would only be good for a specific amount. Some wills actually state that a bond is not required. If this is not mentioned in the will, the judge will need to determine if a bond is necessary during the initial probate court hearing. The judge will not require a bond if all of the beneficiaries of the will agree to such in writing.

In order to prove that a will is valid, you will need a statement in one of the following forms from a person who witnessed the will being signed:

  • Court testimony from a witness
  • A sworn statement that has been signed by a witness
  • A statement that has been notarized (this was signed by witnesses when they witnessed the signing of the will)

For instance, if the inherited house was originally purchased in california in 1950 for $20,000 and it’s now worth 3million, you may be responsible for paying taxes on the difference between $20,000 and the $3million that you sell it for. At this point, everything is just speculative since no changes have been signed into law. You might not have to pay taxes if you sell the home as your state law dictates or if you sell it within the first year of owning it. You should speak with an attorney to understand how the law applies to your situation.

 You are not permitted to give any assets or property the decedent left to beneficiaries before the process is complete because taxes and debts must be paid first. Only the remaining assets can be given to the beneficiaries according to the legal authority. If you need money early, it’s best to contact a probate funding company.

It might be a good idea to consult with a probate attorney when named as an executor of a will. Probate attorneys can also represent beneficiaries who want to contest the will or the person who was named as the personal representative for the probate court hearing. 

A fast timeline for probate is 9 months but can take as long as 3 years.

Assets are distributed after the entire estate is settled and the probate judge has concluded the legal process, ensuring that creditors have been paid and a full accounting of the estate has been completed. Final distribution is the final step of the probate process and the ultimate role of the probate court.

The probate judge will make sure the deceased persons estate has a personal representative or an executor. Sometimes this role is also refeferred to as the administrator. The executor will work with the attorney to do a full accounting of all the assets and make sure that ll the debts are paid. If an executor does not exist and one has not been selected the court apoints an administrator who will do an official accounting of the estates value.

A last will and testament does not necessarily mean that your estate will not be probated. When someone dies, all of the accounts and estate assets must be passed to a beneficiary. Even if there is a will but beneficiaries have not been appointed on all accounts, the estate will go through the probate process.

If you are the beneficiary of an estate that does not have a will, it doesn’t necessarily mean that you will haveto go through probate. The size of the estate is important because there is a minimum amount in most states. It also depends if you are listed as the beneficiary of the estate assets.

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You Don’t Haveto Go Through Probate Court To Get Your Money As An Heir

Just because the deceased person’s last will and testament were in order doesn’t mean assets are distributed without going through probate. There has to be a proper line of assets to be passed to beneficiaries otherwise the estate will most likely have to be put through probate. If you are finding yourself in the probate legal process, it’s better to be armed with the facts when going through probate rather be faced with surprises.  In most cases it takes two court hearings and a determination of the value of the estate for a judge to feel comfortable enough to issue final distributions. Once the debts are paid and affairs are in order, the probate estate will be concluded. That means that you need to stay vigilant throughout that time period and you also will not be able to access anything named in the estate until the probate process has been finalized by the probate court.

We have more than 1,560 happy customers throughout Florida and the rest of the country. Contact us to speak with a probate funding advisor today. We understand the specific probate laws of Florida and all of the United States and how they relate to all beneficiaries when it comes to the last will and probate. We can provide you with an inheritance advance so you don’t have to wait a year or more for money that can help you financially today.


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Legal Disclaimer: Please note that Inheritance Advanced is not a lender. Inheritance advance does not provide probate loans, inheritance loans, or estate loans, rather, an advance on a portion of proceeds signed over to Inheritance Advanced. Inheritance Advanced is also not a probate attorney and any information in this article should not be misconstrued as legal advice. We recommend that you seek the advice of an attorney, CPA, and tax attorney regarding any decisions pertaining to your probate.

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